Job Description

Kelly Services is excited to partner with Johnson & Johnson, a global leader in the medical device industry. We are seeking a highly organized and detail-oriented Administrative Support Specialist to support R&D initiatives in Irvine, CA. This role is ideal for candidates with strong administrative and project coordination capabilities, particularly in supporting cross-functional teams, managing documentation, and streamlining operational processes.

Position Title: Administrative Support Specialist

Schedule: 8AM-5PM Monday-Friday

Compensation: $38 to $45 per hour (based on experience and qualifications)

Benefits: Comprehensive Benefit Package

Location: Irvine, CA

Who We’re Looking For:

We recognize that candidates may not meet every single requirement. If you have a strong administrative background, excellent organizational skills, and a proactive approach to problem-solving, we encourage you to apply. Training will be provided in areas where development is needed.

Key Responsibilities:

• Provide administrative and project coordination support to R&D teams.
• Maintain and organize documentation, including Device History Files and compliance records.
• Assist in budget tracking, purchase order reconciliation, and vendor management to ensure financial alignment.
• Coordinate contracts and logistics for healthcare professionals (HCPs) and research engagements.
• Support new product development activities, including material sourcing, supply chain coordination, and design control for development builds.
• Contribute to process improvement initiatives related to compliance, cost efficiency, and business continuity.
• Manage project communications, facilitate meetings, and provide regular updates to stakeholders.
• Utilize enterprise systems such as PLM systems, Totality, JDE, ARIBA, and Windchill to support project tracking and documentation.

Qualifications:

• Bachelor's degree in a relevant field with 4–6 years of experience (or an Associate's degree with 6+ years of experience).
• Strong administrative and organizational skills, with experience in project coordination or support.
• Proficiency in MS Office Suite and enterprise systems (PLM, JDE, ARIBA, Windchill, etc.).
• Ability to multi-task, meet deadlines, and work in a fast-paced environment.
• Excellent communication skills, both written and verbal.
• Prior experience in medical devices, R&D, or product development is preferred but not required.
• Familiarity with financial tracking, supply chain coordination, and documentation management is a plus.

Join a Leader in Medical Innovation

At Johnson & Johnson, you’ll have the opportunity to work on impactful projects that contribute to the advancement of healthcare. This is a chance to be part of a collaborative and innovative team that values professional growth, creativity, and teamwork.

Apply today by submitting your resume for immediate consideration!

Thank You,

Kelly Services

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