This job requires 40 hours a week to assist with receptionist duties, internal events coordination, and accounts payable processing. The required work hours are 10:00am to 6:00pm and occasionally 8:00am to 6:00pm when covering vacation/sick days for the main receptionist.
Job Responsibilities:
•Answer and screen incoming calls
• Greet office visitors
• Manage conference room reservations and supplies
• Coordinate internal events/meetings and catering
• Assist in maintaining orderly and clean conference rooms and reception areas
• Assist in coordinating building services for repairs or maintenance
•Direct contact with legal assistants for invoice verification and processing
•Prepare Excel worksheets for specific matters on an as needed basis
• Enter and code firm invoices and research payments as requested
• Ensure payables are paid on a timely basis
• Other assistance as requested
Qualifications:
• Strong communication skills; verbal and written; Bilingual preferred, but not required
• Highly dependable and able to work well in a team environment
• Good typing skills with proficiency in Microsoft Office (Word, Outlook, Excel)
• Open to taking on new responsibilities and challenging tasks
• Must be well organized and a self-starter
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