Job Title: Executive Assistant & Bookkeeper
Location: 140 Newport Center Drive, Newport Beach, CA 92650
Position Type: Full-Tme
Reports To: CEO/CPO
Position Overiew
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant & Bookkeeper to support our executive team and manage the day-to-day financial operations of the business. This dual-role position requires a professional who is comfortable wearing multiple hats, thrives in a dynamic environment, and can maintain confidentiality, accuracy, and efficiency across both administrative and bookkeeping tsks.
This is a full-time role based on a standard Monday through Friday, 9:00 AM to 5:00 PM schedule, with the expectation of evening and weekend availability as needed to support executive and business demands.
Key Responsiilities
Executive Assistant Duties (appox. 50%)
• Provide high-level administrative support to the CEO and CPO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Prepare and edit documents, reports, presentations, and internal commnications.
• Act as a gatekeeper and liaison between executives and internal/external stakeholders.
• Assist with project management, tracking action items, and following up on deadlines.
• Organize and maintain electronic filing systems and manage sensitive information wih discretion.
• Support event planning, meeting logistics, and special projects as needed.
• Be responsive and available for urgent executive needs during evenings or weekend, as necessary.
Bookkeeping Dutes (approx. 50%)
• Perform daily financial transactions including posting and verifying receipts, invoies, and payments.
• Manage accounts payable and receivable, ensuring accurate andtimely processing.
• Reconcile bank statements, credit cards, and otherfinancial accounts.
• Prepare monthly,quarterly, and annul financial reports.
• Maintain the general ledger and ensure compliance with relevant laws nd internal controls.
• Assist with budget tracking, cash flow management, and yearend audit preparation.
• Use accounting software such as QuickBooks or similar patforms.
Qualifications
Required
• Proven experience as an Executive Assistant and Bookkeper (3+ years preferred).
• Proficiency in Microsoft OfficeSuite and Google Workspace.
• Proficiency in accounting software (e.g., QuickBooks, Xero, FreshBooks).
• Strong understanding of basic accounting principles and practices.
• Excellent written ad verbal communication skills.
• Ability to multitask, prioritize, and work independenly in a fast-paced environment.
• High level of integrity and discretion in hndling confidential information
• Willingness to work evenings and weekends as needed.
Preferred
• Associate’s or Bachelor’s degree in Business Administration, Accounting, Finance, or related
field.
• Experience working in a small business or startup environment.
• Familiarity with CRM, project management tools, and online scheduling systems.
Compenstion
Starting salary: $48,000 annually
Flexible work schedule when possible,
balanced with availability expectations
Profesional development opportunities.
To Apply
Please submit your resume and a cover letter highlighting your relevant experience and why you're a great fit for this hybrid role.
Contact: Ariah Elmore, Chief People Officer, at aelmore@iperformx.com
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