++This is a contract position ++
Job Summary
We are seeking a dedicated and experienced Administrative Assistant to provide essential support within our corporate office environment. The ideal candidate will possess strong organizational skills and a proactive attitude, ensuring smooth operations and effective communication across various tasks. This role is crucial in maintaining an efficient workflow and assisting with day-to-day administrative duties.
Responsibilities
• Provide executive administrative support to senior management and team including managing calendars , travel , and expense reports
• Manage purchase orders and vendor contracts including preparation, submission, and reconciliation
• Preparing, submitting, tracking, and reconciling documentation for health care provider engagements
• Professionally answer e-communications and live calls and direct inquiries to the appropriate personnel
• Capture and track follow-up action items and manage e-document repositories for accurate record-keeping
• Lead basic reporting and task/project coordination
• Collaborate with team members to streamline office management processes and improve efficiency
• Assist with onsite and offsite event planning , coordinating logistics, managing invitations, and supporting live events including greeting visitors
Education & Experience
• Bachelor’s degree in science, finance, business, marketing, communications, or related field or equivalent and relevant formal academic / vocational qualifications
• Previous experience in a dynamic office setting is preferred, particularly in roles involving organizational tasks and administrative support with executives
• Excels in finding solutions with ability to organize, plan, and prioritize work in a fast-paced and collaborative hybrid work environment
• Process-oriented approach with experience meeting tight deadlines with a quality product and on budget
• Excellent verbal and written communication skills for effective interaction with internal team and external partners
• Strong technology skills , including Microsoft Outlook, Teams, SharePoint, Word, PowerPoint, and Excel
• Experience with project management and event planning preferred
If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity
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