Job Description

About the Role -

Insight Global is seeking an Executive Assistant to provide high-level and confidential administrative support a President of a local organization in Ft. Lauderdale. Responsibilities including managing calendar, scheduling meetings and coordinating travel. Additional responsibilities include maintaining office files and records, preparing and editing correspondence, reports, and presentations as well as managing calls, emails and mail.

Responsibilities -

• Manage scheduling for President, including agendas, mail, email, phone calls, and other logistics including conference room management.
• Coordinate multidepartment scheduling and internal calendar management, as well as content and flow of information to Senior Executive Staff.
• Manage travel logistics and activities, including accommodations, transportation, and meals, for President.
• Provide administrative and office support, such as typing, meeting transcription, PowerPoint, spreadsheet creation, and maintenance of filing system and contacts database.
• Organize internal communications and plan internal meetings and events, such as Executive Staff meetings and annual retreat, staff appreciation events, and all staff meetings.
• Assist in philanthropy record management, including donor data entry and database maintenance, processing gift acknowledgments, and conducting donor research.
• Assist in managing BOT meetings including preparing presentations, scheduling, room set ups, recording, and distributing meeting minutes.
• Act as liaison with BOT members and committee members.
• Perform general office duties such as ordering supplies, managing subscriptions, and maintaining digital and paper records.
• Assist the President with special projects and initiatives as needed.
• Performs other duties as assigned and qualified.

Qualifications -

• Go-getter personality
• 1+ years of experience in executive assistant (Director, VP or C level Support)
• Willingness to learn
• Experience supporting high-level stakeholders
• Ability to work weekend or evening hours 1-2x/mo. (will not max out 40 hrs./wk.)
• Ability to work onsite full-time
• Reliable transportation (Parking pass provided)

Compensation:

$16/hr to $23/hr.

Exact compensation may vary based on several factors, including skills, experience, and education.

Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law

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