Job Description

Our client is seeking an Executive Assistant to join their team! The Executive Assistant provides high-level administrative and organizational support to a multi-level team, ensuring seamless daily operations.

• This is a temp to perm position
• Pay rate: $35-$37
• Salary when perm 75-85K, discretionary bonus
• Hours 8-4pm

Responsibilities:

• Answer and screen calls professionally, take accurate messages, and arrange conference calls.
• Coordinate meetings, ordering catering, and ensure conference rooms and technology are set up.
• Prepare meeting materials, including editing presentations.
• Arrange travel, prepare and submit visa applications.
• Process expense reports and consultant invoices.
• Provide personal support to senior manager, including but not limited to travel, family calendar, finances and errands.
• Distribute daily mail and prepare FedEx shipments.
• Manage supply inventory and place orders.
• Ensure the office is organized and presentable, including pantry and equipment maintenance.
• Submit service requests for office equipment as needed.
• Liaise with IT and assist managers with technology issues.
• Track PTO for junior staff.
• Notarize documents.
• Assist with planning company events and activities.
• Perform additional duties as assigned

Qualifications:

• Excellent attention to detail
• Strong organizational, problem-solving, and analytical skills
• Ability to multitask effectively
• Proactive communicator
• Sound judgment and decision-making skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Exceptional written and verbal communicatio
• Notary license required (can be obtained once hired)
• MUST have heavy travel exp – international and domestic travel, heavy expense on Concur
• Strong technical skills word, excel, and pp
• Must be comfortable doing some PA work - Family travel, family calendar, errands.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on , and .

Opportunity Awaits.

Job Tags

Similar Jobs