Executive Assistant Job at Solomon Page, New York, NY

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  • Solomon Page
  • New York, NY

Job Description

Our client is seeking an Executive Assistant to join their team! The Executive Assistant provides high-level administrative and organizational support to a multi-level team, ensuring seamless daily operations.

  • This is a temp to perm position
  • Pay rate: $35-$37
  • Salary when perm 75-85K, discretionary bonus
  • Hours 8-4pm

Responsibilities:

  • Answer and screen calls professionally, take accurate messages, and arrange conference calls.
  • Coordinate meetings, ordering catering, and ensure conference rooms and technology are set up.
  • Prepare meeting materials, including editing presentations.
  • Arrange travel, prepare and submit visa applications.
  • Process expense reports and consultant invoices.
  • Provide personal support to senior manager, including but not limited to travel, family calendar, finances and errands.
  • Distribute daily mail and prepare FedEx shipments.
  • Manage supply inventory and place orders.
  • Ensure the office is organized and presentable, including pantry and equipment maintenance.
  • Submit service requests for office equipment as needed.
  • Liaise with IT and assist managers with technology issues.
  • Track PTO for junior staff.
  • Notarize documents.
  • Assist with planning company events and activities.
  • Perform additional duties as assigned

Qualifications:

  • Excellent attention to detail
  • Strong organizational, problem-solving, and analytical skills
  • Ability to multitask effectively
  • Proactive communicator
  • Sound judgment and decision-making skills
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
  • Exceptional written and verbal communicatio
  • Notary license required (can be obtained once hired)
  • MUST have heavy travel exp – international and domestic travel, heavy expense on Concur
  • Strong technical skills word, excel, and pp
  • Must be comfortable doing some PA work - Family travel, family calendar, errands.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: and connect with us on , and .

Opportunity Awaits.

Job Tags

Hourly pay, Permanent employment, Temporary work, Freelance,

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