Job Description

Are you a polished, client-focused professional who thrives in a fast-paced environment? We’re looking for a reliable and proactive Receptionist / Hospitality Specialist to be the warm and welcoming face of our firm. This full-time role is essential to delivering a seamless, first-class experience for our clients, visitors, and staff.

Shift: Monday-Friday

Pay: $29-$31

If you have strong communication skills, a detail-oriented mindset, and experience managing reception operations with a multi-line phone system, this could be your next great opportunity.

What You’ll Do

Front Desk & Client Relations

• Greet all visitors, attorneys, and staff with a professional, friendly demeanor
• Manage building security by registering guests and visiting attorneys in the system
• Answer and direct calls efficiently on a multi-line phone system
• Schedule visiting attorney offices and coordinate meetings using Rendezvous booking software, including food orders
• Validate guests and assign access cards for building entry
• Maintain a clean, organized, and professional reception area
• Assist guests with accessing guest Wi-Fi

Meeting & Event Support

• Prepare conference rooms for meetings and special events
• Provide backup support for event logistics as needed

Special Projects & Additional Support

• Support firm initiatives and projects as assigned
• Flexibility to work occasional overtime when necessary

What We’re Looking For

• Experience: 5+ years in law firm or corporate reception/hospitality roles preferred
• Skills: Exceptional client service, communication, and administrative abilities
• Proficiency with Outlook, Word, and a willingness to learn scheduling software quickly
• Comfortable managing the reception desk independently
• Strong multitasking skills with excellent attention to detail and follow-through
• Ability to remain calm and professional in a dynamic environment

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status.

The compensation outlined reflects expectations for candidates who fully meet the role’s qualifications in terms of education and experience. While the position is open to both internal and external applicants, if a current Forrest Solutions employee is selected and does not meet all criteria, the title, structure, and compensation may be adjusted accordingly based on internal guidelines.

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