Office Assistant Job at Albarell Electric, Inc., Bethlehem, PA

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  • Albarell Electric, Inc.
  • Bethlehem, PA

Job Description

OVERVIEW

We are looking for a proactive, organized, and attentive Office Assistant for our office here in Bethlehem, PA. This role will get exposure to various things within our office space. If you are a self-starter, that enjoys wearing multiple hats, has excellent organizational skills, meets deadlines, and can pivot to go with the flow, then this role is for you!

GENERAL INFORMATION

  • Reports to the office executives but will interact with all main office and field personnel.
  • Normal working hours are Monday through Friday between 7:30AM to 4:30PM. Some flexibility required to meet coverage in a small business office. No routine weekend hours.

JOB DESCRIPTION/DUTIES

  • Greet visitors and provide hospitable experience as soon as they arrive at the office.
  • Answer and distribute incoming telephone calls in a pleasant and professional manner.
  • Open and distribute office and field mail.
  • Manage the reception area to ensure effective professional image.
  • Maintain and order office supplies, accessories and fulfill order requests when necessary.
  • Provide administrative support that includes typing, data entry, copying, faxing and filing.
  • Create and maintain company and customer databases.
  • Distribute weekly payroll checks to personnel.
  • Process employee expense reimbursements.
  • Interact with vendors in obtaining billing information.
  • Organize employee safety training records.
  • Assist in any ad-hoc duties, projects and activities as and when required.

MINIMUM QUALIFICATIONS

  • High School Diploma or equivalent. Associate’s degree in a related field preferred.
  • Well-developed and effective interpersonal and communication skills.
  • Strong attention to detail & organizational skills with the ability to multitask and prioritize workload effectively.
  • Self-starter with a driven mindset and strong work ethic.
  • 3-5 years of working experience within an office environment and/or customer service preferred.
  • Proficient in Microsoft Office, specifically Outlook, Word, and Excel.
  • Proficient typing and data entry skills required
  • Ability to maintain confidentiality and handle sensitive information appropriately.
  • Ability to lift and move office supplies and boxes up to 30 pounds.

BENEFITS

  • Eligible for Company Profit Sharing Plan after first year.
  • Medical, Dental and Vision Health Benefits
  • Insurance Benefits including Life and Short-term Disability.
  • Paid Time Off
  • Paid Holidays

Job Tags

Holiday work, Temporary work, Work experience placement, Weekend work, Monday to Friday,

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