Office Manager Job at Matura Farrington, Orange County, CA

WlYxdnhQNEIrMERjMWh0MGo5RTFiakFH
  • Matura Farrington
  • Orange County, CA

Job Description

Reporting directly to the senior attorney, the Office Manager is responsible for managing the administrative operations and supporting a productive, well-organized office environment. This leadership role ensures smooth daily functioning, provides oversight of non-legal staff, and promotes a culture of professionalism and collaboration. The Office Manager serves as the primary liaison between the Orange County office and central administrative departments, playing a vital role in maintaining consistency in office practices, compliance with organizational policies, and delivery of high-quality internal support.

Key Responsibilities

Operational Oversight & Leadership

  • Supervise day-to-day office functions in partnership with senior legal leadership to uphold workplace efficiency and morale
  • Direct non-attorney personnel, including support staff; collaborate with HR on recruitment, onboarding, and resolution of personnel matters
  • Apply relevant employment laws and company policies in all supervisory activities
  • Manage confidential information related to staff, clients, and internal operations with discretion
  • Evaluate staff performance, prepare performance documentation, and provide coaching and feedback as needed
  • Approve staff time entries to ensure payroll accuracy and timeliness
  • Participate in budget development and monitor expenditures for the location

Administrative Support Management

  • Ensure attorneys have timely and effective administrative support through appropriate delegation and assignment of tasks
  • Adjust staff responsibilities based on workload, availability, and individual strengths
  • Coordinate temporary or overflow coverage by working with other offices or shared resources
  • Communicate staff coverage plans to attorneys daily by 9:00 a.m.
  • Host regular meetings with support staff to communicate updates, provide guidance, and foster continuous improvement

Interdepartmental Coordination

  • Collaborate with facilities personnel on office enhancements, relocations, or general maintenance; serve as the office’s point of contact for property management concerns
  • Support IT initiatives and provide on-the-ground assistance to technical staff as required
  • Assist marketing teams with logistics for events, content creation, and attorney materials, including bios and presentations
  • Help track and document continuing legal education compliance by coordinating with the library team

Culture & Engagement

  • Organize team-building events and staff recognition activities to enhance morale and engagement
  • Promote participation in firmwide initiatives and activities led by human resources or leadership
  • Maintain open, constructive communication with attorneys, staff, and administrative teams across offices
  • Foster a collegial, respectful, and professional office atmosphere

Qualifications

  • At least five years of experience in an office management or operations role, ideally in a law firm or other professional services setting
  • Strong leadership and organizational abilities with a focus on prioritization and task delegation
  • Excellent communication skills—both written and verbal
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint); experience with document management systems (e.g., iManage) is a plus
  • Strong attention to detail and high-level writing and editing skills
  • Demonstrated discretion, reliability, and professionalism

Job Tags

Temporary work, Relocation,

Similar Jobs

BayCare Health System

Talent Acquisition Recruiter Job at BayCare Health System

Join the team that is revolutionizing health care BayCare Health System! Our network consists of 16 community-based hospitals, a long-term acute care facility, home health services, outpatient centers and thousands of physicians. With the support of more than 30,00...

nTech Workforce

Copywriter Job at nTech Workforce

 ... Demonstrated experience in writing and editing product descriptions and marketing content. A portfolio showcasing previous copywriting work, particularly for product-focused content. Strong photoshop skills. Expert grasp of English grammar, style, and punctuation... 

LaClare Creamery

Production Operator (Weekend Shift- three 12 hour shifts!) Job at LaClare Creamery

Launch your career at LaClare Family Creamery! We are looking for dependable, self-motivated Packaging, Flex, and Production Operators to support our weekend shift team in crafting the highest quality of cheeses. This position will train on week days and will transition...

Capizzi, MD Cosmetic Surgery & Med Spa

Med Spa Manager Job at Capizzi, MD Cosmetic Surgery & Med Spa

Company Description Capizzi, MD Cosmetic Surgery & Med Spa is a premier surgery practice and medical spa located in Charlotte, NC, known for expertise in breast augmentation and facial procedures. Capizzi MD aims to be the practice that patients need throughout their ...

Celestica

Senior Software Engineer Job at Celestica

 ...a self-motivated, multi-tasker, and demonstrated team-player. You will be a lead developer responsible for the development of new software products and enhancements to existing products. You should excel in working with large-scale applications and frameworks and have...