Job Description

Reporting directly to the senior attorney, the Office Manager is responsible for managing the administrative operations and supporting a productive, well-organized office environment. This leadership role ensures smooth daily functioning, provides oversight of non-legal staff, and promotes a culture of professionalism and collaboration. The Office Manager serves as the primary liaison between the Orange County office and central administrative departments, playing a vital role in maintaining consistency in office practices, compliance with organizational policies, and delivery of high-quality internal support.

Key Responsibilities

Operational Oversight & Leadership

• Supervise day-to-day office functions in partnership with senior legal leadership to uphold workplace efficiency and morale
• Direct non-attorney personnel, including support staff; collaborate with HR on recruitment, onboarding, and resolution of personnel matters
• Apply relevant employment laws and company policies in all supervisory activities
• Manage confidential information related to staff, clients, and internal operations with discretion
• Evaluate staff performance, prepare performance documentation, and provide coaching and feedback as needed
• Approve staff time entries to ensure payroll accuracy and timeliness
• Participate in budget development and monitor expenditures for the location

Administrative Support Management

• Ensure attorneys have timely and effective administrative support through appropriate delegation and assignment of tasks
• Adjust staff responsibilities based on workload, availability, and individual strengths
• Coordinate temporary or overflow coverage by working with other offices or shared resources
• Communicate staff coverage plans to attorneys daily by 9:00 a.m.
• Host regular meetings with support staff to communicate updates, provide guidance, and foster continuous improvement

Interdepartmental Coordination

• Collaborate with facilities personnel on office enhancements, relocations, or general maintenance; serve as the office’s point of contact for property management concerns
• Support IT initiatives and provide on-the-ground assistance to technical staff as required
• Assist marketing teams with logistics for events, content creation, and attorney materials, including bios and presentations
• Help track and document continuing legal education compliance by coordinating with the library team

Culture & Engagement

• Organize team-building events and staff recognition activities to enhance morale and engagement
• Promote participation in firmwide initiatives and activities led by human resources or leadership
• Maintain open, constructive communication with attorneys, staff, and administrative teams across offices
• Foster a collegial, respectful, and professional office atmosphere

Qualifications

• At least five years of experience in an office management or operations role, ideally in a law firm or other professional services setting
• Strong leadership and organizational abilities with a focus on prioritization and task delegation
• Excellent communication skills—both written and verbal
• Proficiency with Microsoft Office (Word, Excel, PowerPoint); experience with document management systems (e.g., iManage) is a plus
• Strong attention to detail and high-level writing and editing skills
• Demonstrated discretion, reliability, and professionalism

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