* This is an in office position, located in the Tampa/ St Pete area*
Seeking an individual that will implement programs that assure well-managed commercial buildings, emphasizing positive responses to its tenants, and in conjunction with Owner goals. The primary goal is to be readily available for the property(s) to manage/delegate staff and contractors.
They will serve as the face for the company to manage daily property operations (accounting, tenant relations, maintenance/repairs, janitorial, landscaping). A portion of your time (average one day per week) will be spent in the field to ensure that property improvements and contracted services are being upheld.
OPERATIONAL DUTIES
Provide excellent tenant service. Respond to tenant requests/problems in a timely and courteous manner and generate work orders directed to vendors or maintenance staff. Follow-up with the tenant to ensure satisfactory resolutions.
Vendor coordination, maintaining strong relationships with local vendors across the commercial sector and ensuring there is 24-hour emergency property coverage.
Conduct property inspections to ensure compliance with leases and superior maintenance.
Ensure that property and lease files are properly maintained and kept up to date in accordance with company policy.
Prepare and maintain appropriate tenant lease files, records, correspondence and file notes.
Assist with administering tenant occupancy, including providing the new tenant with an introduction letter regarding emergency contacts, insurance requirements, and maintenance requests.
Coordinate property information into the software program (Yardi Voyager) and establish reporting protocols for maintenance requests, preventative maintenance, vendor, and tenant Certificates of Insurance.
Monitor all critical dates and reporting within Yardi and other systems.
Contractor coordination for renovations and construction.
Obtain estimates/bids for property repairs, as needed. Generate and track work orders, approvals, and distribution.
Coordinate the production and ordering of signage and other methods of identification (tenant and owner-related).
ADMINISTRATIVE DUTIES
Assist the team with establishment of the Standard Operating Produces Manual.
Aid in the production of departmental reports (e.g. business plans, financial statements, RFPs).
Filing, mileage and expense reports, copying/scanning, etc.
FINANCIAL DUTIES
Prepare accurate monthly reports and annual financials.
Sort, code and ensure accuracy and compliance with contracts of all property-related invoices.
Detailed verification of all invoice amounts and information with approved work orders.
Assist corporate accounting with questions related to the property and resolution of vendor issues.
Utility bill-backs to tenants.
Process default letters and assist with collections.
Investigate cost reduction opportunities.
Prepare/adhere to annual property budgets, including capital expenditure budgets.
REQUIREMENTS
3-5 Years Property Management experience.
Intermediate proficiency in Microsoft Word and Excel required.
Salary - $55k - $65k
Hours: 8:00AM - 5:00PM M-F
This position requires you to be on-call after hours and on weekends
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county , to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.
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