Job Description

Contracts Administrator – $1B+ Capital Construction Project

Location: Anderson, SC (2025) → Defiance, OH (2026–2027)

Reports To: Project Controls Manager

Industry: Industrial/Process Manufacturing

Project Type: Large-scale greenfield site – 1.5M sq. ft. buildout on 800-acre site.

Role Summary

We're hiring a Contracts Administrator to support a multibillion-dollar industrial construction project, overseeing full-cycle contract support for the build of a major paper manufacturing facility. This is a technical, documentation-heavy role within the Project Controls Team, helping manage contractor onboarding, RFP development, bid evaluations, and post-award change management.

Key Responsibilities

Bid Development & Pre-Award:

• Prepare RFP packages: Scope of Work, Schedule of Values, and bid response templates
• Incorporate engineering drawings/specs provided by design firms (Wisconsin & OH)
• Collaborate with technical leads and engineers to finalize bid documents
• Research and prequalify contractors for bid participation
• Conduct pre-bid meetings, coordinate bidder Q&A, and issue addenda
• Evaluate contractor bids using quantity and cost benchmarking
• Draft executive summaries of bid evaluations for leadership review

Contract Administration & Post-Award:

• Serve as liaison between procurement, engineering, and construction teams
• Assist with contract negotiations to secure favorable terms
• Support day-to-day administration post-award, including:
• Scope changes, change order evaluations, proposal solicitations
• Reviewing submitted pricing and validating estimates vs. benchmarks
• Take meeting notes, maintain documentation, and manage version control of contract documents

Requirements:

• Bachelor’s degree in Engineering, Business, Construction Management, or related field (or equivalent experience)
• 5–10 years in Contracts, Procurement, or Project Controls for industrial or capital construction projects
• Familiarity with contract types: Lump Sum, Unit Rate, Cost Plus, and Time & Materials
• Able to read and interpret engineering drawings and technical specifications
• Strong MS Office proficiency, especially Excel and Word; MS Project or Primavera preferred
• Excellent written/verbal communication, organization, and attention to detail
• Comfortable working in a high-traffic construction site trailer environment
• Must handle sensitive project data with confidentiality and professionalism

Project Details & Timeline:

• Start: Summer 2025 in Anderson, SC (initial bid/buyout phase)
• Relocation: Transition to Defiance, OH in Jan 2026 for on-site contract administration
• Duration: Through Q2 2027 (approx. 2+ years total)

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