Job Description

Job Title: Workplace Coordinator

Job Type: Contract (Indefinite, Full-Time, Onsite)

Location: Cincinnati, OH (two locations; 4 days at one location, 1 day at the second location)

Compensation: $25/hour

Our client, a global leader in sustainable design and engineering solutions, is seeking a Workplace Coordinator to support their office move and ongoing day-to-day operations.

This is a high-visibility, full-time contract role ideal for someone who thrives in a dynamic, fast-paced office environment. If you have a strong administrative background and enjoy taking ownership of tasks with minimal supervision, this could be a perfect fit.

Key Responsibilities:

Office Move Support:

• Serve as the on-site coordinator for an upcoming office relocation
• Liaise with vendors (IT, movers, facilities, etc.)
• Oversee packing, labeling, and organizing materials
• Ensure the new office is fully set up and ready for Day 1 operations
• Act as the primary administrative point of contact throughout the transition

Ongoing Office Support:

• Manage mailroom operations: USPS, FedEx, UPS, corporate shipping accounts
• Assist with ordering and inventory of office supplies and equipment
• Provide virtual administrative support to other offices as needed
• Assist staff with formatting documents and preparing deliverables
• Support the front desk and facilities teams as backup when needed
• Ensure all equipment and office procedures are maintained and efficient

Required Qualifications:

• 4–5 years of administrative experience (flexible for candidates with strong aptitude and professionalism)
• Strong interpersonal, organizational, and communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel/Smartsheet, Teams, PowerPoint)
• Detail-oriented, proactive, and able to work independently
• Ability to manage competing deadlines and priorities
• Comfortable lifting up to 40 lbs (e.g., paper boxes, packages)
• Discretion and professionalism in handling confidential information
• Financial acumen to manage basic budgets and invoices

AimHire is an equal opportunity employer.

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