Job Description

Are you a positive person with a naturally winsome communication style? Are you high energy and prefer variety in your workflow? Are you detailed in communication and execution? You like things tidy and ordered. Do you prefer operating within a structured environment with established processes?

Role Description:

Our law firm is looking for an individual to split their time between Front Desk and Executive Assistant roles. The position will be full-time and in-person working out of our global headquarters in Manhattan. This is a multi-faceted role. Responsibilities include, but are not limited to:

Front Desk

• Opening and closing the office
• Maintaining reception and welcoming clients, vendors, and guests
• Providing hospitality to firm visitors
• Restocking office spaces
• Taking weekly inventory
• Coordinating intern projects
• Receiving, sorting, and distributing mail, packages, etc.

Executive Assistant

• Supporting 3-4 of our legal team members
• Providing overflow assistance to our other two Exec Assists
• Corresponding and coordinating with clients
• Maintaining legal files (paper and electronic)
• Client Intake (conflict check, client set-up, engagement letters, etc.)
• Billing (generating bills and cover letters)
• Calendar management, including coordination of meetings, calls, and video conferences
• Scheduling client events and entertainment
• Assist attorneys with preparation for meetings

Vision and Qualifications:

We are a firm that values integrity, excellence, and cooperative autonomy. The ideal candidate will possess moderate skills and training combined with relevant job experience. Someone with that foundation will be able to meet any initial challenges and grow in the role. Specifically, we are looking for someone with/who:

• Is a team player, able to juggle multiple tasks simultaneously
• Is well-organized
• Can manage priorities effectively
• Has a meticulous eye for detail and the ability to manage change
• Possesses specificity and clarity in verbal and written communication
• Is practical, and exhibits strong problem solving and follow-through skills
• Can be counted on for consistency
• Is discreet and professional
• Mid-level ability of Microsoft Office Suite - specifically fluent in Excel and Adobe
• Embraces technology and is willing to implement it to increase efficiency
• PC comfortable
• Bachelor’s Degree preferred, but not required

Benefits/Perks:

• Competitive benefit options, including health, dental, and vision insurance
• Paid vacation time
• Work-flex opportunities
• Team events
• Strong snack game

INCLUDE: Cover letter, resume, and academic transcript (if recent)

Note: All candidates should be NY/NJ based or relocating.

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