Job Description

Job Title: Office Assistant / Regional Services Coordinator (Part time Role)

Pay Rate : $30-$33/hr (W2)

Duration : 6-Month Contract with potential to extend/convert

Location : 100% Onsite at Bloomington, MN

Schedule: Part-time (25 - 30 hours/week)

Job Summary:

As a Regional Services Coordinator/Office Assistant, you will play a pivotal role in supporting the development team and office-based staff with day-to-day operations, including office management, administrative tasks, logistics, and budget-related functions. Your attention to detail, excellent organizational skills, and customer service orientation will be key to your success in this role.

Key Responsibilities:

Administrative Support (40%)

• Greet guests and visitors, ensuring a positive and professional office environment.
• Answer phones, manage contact lists, and assist with scheduling meetings.
• Order office supplies, catering, and food for events; manage office inventory.
• Submit and reconcile expense reports.
• Coordinate logistics for IT needs across the office.
• Ensure the general office environment is well-maintained, tidy, and organized.

General Office Management (25%)

• Manage vendor relationships for services like coffee, copy, and postage machines.
• Serve as the liaison with the IT department for equipment support and conference room technology.
• Coordinate with Facilities Management for office assignments, furniture, and access cards.
• Collaborate with building management for parking, gym access, and updates pertinent to the North Region office.

Meeting and Event Coordination (15%)

• Organize and coordinate regional and office-based meetings and events.
• Manage logistics including location, room bookings, hotel arrangements, catering, and communication.
• Attend off-site conferences as needed to support meeting coordination.

North Region Development Support (5%)

• Assist with budgeting activities, including data gathering, organizing, and updating regional and cost center financial data.
• Update and manage project financials from SAP, including monitoring expenses and purchase orders.
• Help ensure timely approvals and signatures for various regional processes.

Additional Responsibilities (10%)

• Maintain a high degree of awareness of activities within the US Regional Offices and Corporate Development.
• Provide interdepartmental assistance as needed.
• Perform other duties as assigned.

Qualifications:

Education/Experience:

• Bachelor’s degree in Business or related field preferred.
• A minimum of 3 years of related experience in administrative or office management roles.

Skills/Knowledge/Abilities:

• Highly detail-oriented with a creative, intuitive, and hardworking mindset.
• Strong organizational, communication, and time management skills.
• Excellent customer service skills with the ability to interact effectively with peers, management, and external parties.
• Ability to handle multiple projects and deadlines with efficiency.
• Strong ethics, integrity, and a high standard of professionalism.
• Highly motivated self-starter with a friendly personality and ability to work well within a team.
• Familiarity with Microsoft Excel preferred.

If you are an enthusiastic and experienced administrative professional who thrives in a collaborative, fast-paced environment, we encourage you to apply for this exciting opportunity to join our team as a Regional Services Coordinator. We look forward to reviewing your application!

EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:

Suna Solutions provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national rigin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state, and federal laws.

REQUESTING AN ACCOMODATION

Suna Solutions is committed to providing equal employment opportunities for persons with disabilities or religious observances, including reasonable accommodation when needed. If you are hired by Suna Solutions and require accommodation to perform the essential functions of your role, you will be asked to participate in our reasonable accommodation process. Accommodations made to facilitate the recruiting process are not a guarantee of future or continued accommodations once hired.

If you would like to be considered for employment opportunities with Suna Solutions and have accommodation needs for a disability or religious observance, please call us at 1 (888) 223-4788, send us an email or speak with your recruiter.

PAY TRANSPARENCY POLICY STATEMENT

Compensation for roles at Suna Solutions varies depending on a wide array of factors including but not limited to the specific client, office or remote location, role, skill set and level of experience. As required by local law, Suna Solutions provides a reasonable pay scale to include the hourly or salary range that Suna Solutions reasonably expects to pay for roles that may be hired in California, Colorado, New York City or Washington.

Job Tags

Similar Jobs