Job Description

Vaco Phoenix is currently assisting a client in the West valley in their search for a Senior Executive Administrator. The Executive Administrator will be working in a fast-paced environment supporting the CEO. This is a fully onsite position, direct hire, paying up to $100k per year!
Responsibilities include:

• Heavy calendar setting- Travel, Appointments, Day to day completely mapped out by EA
• Organization of all things- Needs to be extremely detail orientated
• Responsible for handling incoming calls
• Filing and organizing records
• Creating file folders and labels
• Locating and retrieving requested files
• Entering data into the case management system
• Processing USPS and electronic mail
• Researching returned mail, scanning
• Requesting documents from court personnel and records department
• Performing general office clerk duties, and other duties as assigned by management
• Duties involve reviewing, creating, and processing materials and information that are confidential by federal and state laws

Knowledge, Skills & Abilities:

• Possess strong skills in the use of Microsoft Word, Excel, Adobe PDF
• Skill in oral and written communications
• Ability to plan, coordinate, analyze, and establish priorities; develop effective operating procedures
• Communicate clearly and effectively with customers, colleagues, and senior management in person, via email, and over the phone

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