Job Description

Job Title: Executive Assistant to the C-Suite

Location: Tampa- Hybrid

Type: Full-Time

About Irys: Irys is a pioneering insurtech company revolutionizing insurance distribution with cutting-edge technology solutions. We aim to enhance efficiency and user experience for insurance professionals and consumers through our intuitive, human-centric software platforms.

Position Summary:

The Executive Assistant will serve as a critical partner to the C-Suite, managing communications, coordinating schedules, planning travel, and ensuring all operational and administrative tasks are handled efficiently. This role requires exceptional organizational skills, strong communication abilities, and the aptitude to handle a range of responsibilities with professionalism and discretion.

Key Responsibilities:

Executive Communication:

• Draft, proofread, and send emails on behalf of C-Suite executives to diverse audiences, including executive assistants, CEOs, and other stakeholders.
• Serve as a liaison between the C-Suite and internal/external parties to ensure effective communication.

Calendar and Schedule Management:

• Maintain and organize executive calendars, ensuring all meetings and commitments are properly scheduled and prioritized.
• Anticipate scheduling conflicts and proactively resolve them.

Travel Coordination:

• Plan and organize domestic and international travel, including flights, accommodations, and ground transportation.
• Prepare detailed travel itineraries and ensure executives are well-informed of all travel details.

Event and Logistics Planning:

• Coordinate logistics for meetings, conferences, and events, including venue selection, catering, and material preparation.
• Review event plans and ensure seamless execution.

Timeline Management:

• Track key dates, deadlines, and deliverables for projects and events.
• Break down long-term deadlines into actionable tasks and ensure timely completion of all requirements leading to the end goal.

Administrative Support:

• Manage expense reports, purchase requests, and vendor invoices.
• Maintain organized digital and physical filing systems for easy access and reference.

Discretion and Confidentiality:

• Handle sensitive information with utmost discretion and confidentiality.
• Ensure professional representation of the C-Suite in all interactions.

Qualifications:

• Proven experience as an Executive Assistant or in a similar role supporting senior executives.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities, with a professional tone and attention to detail.
• Proficiency in commonly used software (Word, Excel, PowerPoint, Google Suite) and scheduling tools (e.g., Outlook, Google Calendar).
• Ability to plan and prioritize tasks in a fast-paced environment.
• Strong problem-solving skills and the ability to anticipate needs.
• Experience coordinating travel and event logistics.
• Demonstrated ability to work with high levels of discretion and confidentiality.

Preferred Skills:

• Familiarity with project management tools (e.g., Canva, Trello, Jira) for timeline tracking.
• Experience in a corporate or high-growth startup environment.
• Bachelor’s degree in Business Administration, Communications, or a related field.

What We Offer:

• A dynamic and supportive work environment with opportunities for professional growth and development.
• Competitive salary and benefits package, including health, dental, and vision insurance, and participation in the company stock plan.
• Flexible work arrangements to help balance personal and professional commitments.

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