Job Description

Are you a seasoned administrative professional with a background in HR? Are you looking for a long-term career opportunity with a well-established and respected company in the Santa Barbara area? If so, this could be the perfect opportunity for you!

Our client, an asset management firm in Santa Barbara, is seeking a proactive and organized Office Administrator to join their close-knit and collaborative team. This is a key position responsible for managing daily office operations, supporting HR functions, supervising administrative staff, and helping the business grow efficiently.

Key Responsibilities:

• Oversee day-to-day office operations and serve as the main contact for vendors (IT, insurance, phone systems, etc.)
• Manage contracts, deadlines, and vendor relationships
• Provide HR support including PTO tracking, onboarding, IRA contributions, and employee communications
• Supervise and support two administrative team members
• Evaluate and improve office procedures and workflow systems
• Track and ensure completion of internal tasks and client deliverables using databases and spreadsheets
• Review and track billable hours; support client billing processes including proofreading entries for accuracy

Skills & Experience:

• Bachelor’s degree OR 5+ years of administrative experience with at least 2 years in an office management role
• HR knowledge and hands-on experience with onboarding, employee support, and policy implementation
• Strong leadership and interpersonal skills with the ability to manage a team and foster a positive work environment
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail and the ability to juggle multiple tasks and deadlines
• Proficiency in both PC and Mac environments; Excel and database experience strongly preferred

Benefits Include:

• Paid sick leave upon hire
• Accrued PTO after 3-month probationary period
• Paid federal holidays

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